What your promoter sees
The other end of an advance link, start to finish: what opens, what's asked, what happens when they submit, and what they can't reach.
Sending anything to a promoter is a relationship decision before it's a software one — so here is everything they experience, in order. There's no account behind this page: forward it to a promoter who asks what you're sending them.
1. What lands in their inbox
Email advance sends one email, from you, about one show. The subject names the room and the date — Advance: The Fillmore — Fri Mar 6, 2026 — so it survives a crowded inbox. Inside: the venue, date and address, a line asking them to review or correct the details, the advance as it stands, and any files you've attached. Prefer text or WhatsApp? Copy form link is the same link — paste it where the conversation already lives.
2. What opens when they tap it
One web page. No account, no sign-up, no app to install — it opens on a phone in a green room as readily as at a desk. It wears your act's name, logo and colour if you've set them; the only mention of us is one grey line at the bottom. No signup pitch is aimed at them.
3. What they're asked
Only the fields on the show preset you picked — cut the form to six questions and they see six questions. Required ones are starred.
They don't start from blank. Fields arrive pre-filled from what's already known: this show's advance (including their own earlier answers), the booking details you set, and what your team learned about that venue on past shows. A room you've played before opens mostly answered — their job is correcting, not typing. Only your own team's history feeds this; nothing another act put into bandvan is ever visible to them.
If the preset allows it, they can also attach files — site maps, parking instructions, a stage plot.
4. Submitting
One button, then Saved — thank you! No confirmation email to chase, no second step. Anything the preset didn't show them stays exactly as it was — a short form can never blank out details you filled in elsewhere.
5. What you see
The show flips to Submitted by the promoter, so you can tell a confirmed advance from one you typed yourself. Their answers land in the advance, their files in the show's documents, and a note in your team's inbox.
6. They can come back
The link works for 90 days, so the inevitable "actually, load-in moved to 3" uses the same link: they reopen it, see their answers, change what changed, submit again. After 90 days it stops opening — emailing the advance again mints a fresh one.
What the link does not give them
The link is scoped to that one show's advance form. Holding it does not show them:
- any other show, tour, or date of yours;
- your team, your bandmates, or their contact details;
- your deal terms, contracts, or anything financial;
- what any other venue or promoter told you;
- a way into bandvan at all.
Guessing another link isn't feasible. Forwarding it works — deliberately, since the person who knows the load-in is often not the person you emailed. If a link ends up somewhere you'd rather it hadn't, Regenerate link on the show issues a new one and stops the old one opening, for that show only; send the new link to whoever should have it.
See it yourself first
Don't take this page's word for it: on any show, hit Copy form link and open it — that is literally the page your promoter gets. To check a form's questions before a show exists, open the show preset and use Preview.